Asana outperforms other project management software for ease of use, simplicity, and Kanban-style user interface. It’s jam-packed full of features, yet still takes just a few minutes to get started and onboard your team. Drawing on our experiences with Asana and other project management tools, we compiled everything we know—great and not-so-great—into this review to help you decide if it’s right for you.
Asana Compared to the Best Project Management Software
Asana is a strong choice for organizations that want a simple tool without sacrificing power or functionality. Asana made our list of the best project management software, but it wasn’t one of our top three recommendations:
Monday.com is a strong package for those who need help with tracking all aspects of a project, including providing tools the sales team needs. You can try any of the primary tiers in Monday.com during a 14-day free trial period.
If you need a strong all-around option in your project management software, ClickUp provides a significant amount of versatility. You can try any of ClickUp’s pricing tiers without risk, thanks to the software’s 30-day satisfaction guarantee.
With Smartsheet, you receive an interface that may remind you of a spreadsheet, providing an impressive level of familiarity while remaining more powerful and completely configurable. You can sign up for Smartsheet and take advantage of a 30-day free trial period.
You can read reviews of all our top-rated project management software to see how Asana stacked up against the other leading options.
Asana’s modest price point makes it easy for businesses with any budget to afford. You’re getting a great value with Asana compared to other tools. Not quite ready to commit to a paid subscription? No problem. Asana’s free forever plan is second to none.
Asana: The Good and The Bad
As much as it seems unfair, everything good in life comes with some kind of drawback. And, Asana is no exception. However, it has enough positives that outweigh the negatives, thus making it a top-notch project management solution.
What Asana Is Good At
Feature-Rich Free Plan: Many free plans for project management software lacks. But that is not the case with Asana. In fact, out of all the project management software we tested, Asana comes in at the top with the best free plan.
Most other PM software’s free plans are so restrictive that they’re not functional for small businesses. But Asana doesn’t hold back—its free plan supports unlimited teams, projects, messaging, activity logs, file storage, multiple project views, and more. If you have less than 15 users and manage basic projects, you’ll never need to upgrade and can stay on the free plan forever.
You can even integrate Asana with your favorite time tracking tools without paying a penny. This is a rarity for PM software as most solutions charge extra for time tracking and don’t allow integrations on the free plan.
Overall, Asana’s free plan is an absolute steal.
Multiple Project Views: With Asana, users can view projects and manage tasks in several different ways, including Kanban boards, lists, calendars, portfolios, workloads, and timelines. Other project management tools on the market only offer one or two views, so it’s great to see that Asana gives you every option you’d ever need. Each team member can manage tasks in a way that works best for them, enabling them to be as productive as possible. Switching between views also gives project managers a big-picture perspective on where the project stands. And you can even create customizable project dashboards that update in real-time. You can customize them as you’d like to see the most important information at a glance.
Process Management Automation: Asana makes it super easy to automate processes, repetitive tasks, and workflows that cross over into your other business tools. Setting up custom rules, triggers, and actions is easier than ever thanks to Asana’s graphical workflow builder. You can use it to set up basic automations, like cascading due dates, assigning a task to the next person in the flow, checking a box, or alerting your team in Slack when a project is done, to even the most complex workflows that span dozens of users, tools, and tasks. Automating processes helps ensure things get done the right way while eliminating repetitive tasks to free up time for more important activities.
Team Collaboration: Most of the project management tools we’ve tried don’t offer enough collaboration tools, causing us to look elsewhere for software to fill in the gaps. However, Asana is one of the few that can act as a single source of truth for file sharing PDFs, JPGs, Google docs, team communication, group communication, and more. This is especially helpful for organizations that have geographically distributed teams. One of the biggest challenges facing a workforce of remote employees is maintaining communication and fostering team collaboration. In addition to excelling at project management, Asana also made our short list of recommended tools for keeping everyone on the same page, no matter where they are located.
Users can assign tasks to team members, create task dependencies, assign priorities, set due dates, adjust due dates, and chat back and forth (all within a single card so everything’s centralized in one place). With calendar view, teams can plan around each others’ schedules and stay up to date on any new changes or progress without needing to email back and forth. All project discussions and to-do lists are managed directly in Asana as well. If that’s not enough, the software even integrates with email apps and third-party messaging tools, depending on how your team prefers to communicate.
Agile and Scrum Support: If you’re a fan of agile project management, you’ll be glad to hear that Asana is flexible enough to support the philosophy. From sprint planning, bug tracking, product launches, work requests, roadmaps, feedback, and tracking task iterations, you get everything you need to match how you do work rather than the other way around.
Countless PM tools on the market are too rigid and simply won’t work, but Asana is great whether you prefer a Kanban, Agile, or Scrum methodology, or something in between. Asana wants to make sure you succeed with Agile on its platform, too. Asana went so far as to create a glossary to help you match the terms Asana uses to standard Agile vocabulary. Asana also created a robust guide to help you set up your Agile projects within the platform. These efforts really simplify rolling out an Agile project management approach in Asana.
Versatility: Asana is a flexible and adaptable project management software that works for many different management methodologies, business sizes, and industries. Furthermore, it’s a great choice for marketing, sales, product development, operations, human resources, IT, finance, and more. It’s an excellent tool if you plan to use it across multiple departments and to facilitate multi-departmental collaboration because it’s flexible enough for hundreds of different use cases. From event planners managing thousands of attendees to marketing teams managing dozens of campaigns across different channels and sales teams tracking leads through the pipeline, it’s versatile enough to work for just about everyone.
Powerful Integrations: Asana integrates with over 100 popular third-party apps like Slack, Dropbox, Google Drive, Zapier, Tableau, Zoom, and Salesforce. These integrations can really help extend the functionality of Asana. For example, your team can instantly be notified via Slack whenever a task or project is updated in Asana. It’s worth noting that some advanced integrations, like Salesforce and Tableau, are not available with every plan.
Smart Design: Thanks to the easy-to-understand layout for Asana’s dashboard, even novices can pick up the basics quickly. The primary features for Asana are listed along the left side of the screen, so you always have access to them. Additionally, tabs across the top of the screen simplify navigation. If you want to display more information on the screen, you can temporarily hide the navigational features. Should your team have specific features you need to emphasize, you can customize the look of the dashboard as well.
What Asana Is Lacking
Limited Mobile App: Asana offers a free iOS and Android mobile app at every plan level. While the app is generally fine, it can be tough to use. In general, Asana tends to work better on a full computer screen. The small screen on a mobile device just doesn’t do Asana justice. Beyond just checking the status of something quickly, getting anything productive done via the app will be challenging.
Can’t Assign Tasks to Multiple Users: Asana doesn’t allow tasks to be assigned to more than one user. In theory, this is designed to make it clear exactly who is responsible for a particular task. You can add a task collaborator or use subtasks to bring multiple users into the loop. Asana also gives you the ability to create copies of tasks for other users. But at the end of the day, tasks will only have one main assignee.
Email Clutter: Many Asana users complain about the number of emails they get from Asana with notifications. Ultimately, you’ll have full control over your notification settings. So you can change that at any time. But it can be a bit annoying at first before you make those changes when your inbox is cluttered with Asana notifications. Fortunately, this is a simple fix.
Limited Time Tracking: If you need to track the amount of time your team is spending on various aspects of projects for invoicing clients, Asana may not work for you. Asana provides time tracking features in its Business and Enterprise tiers. However, you do not have these features in the Basic or Premium tiers, meaning you must track time separately.
Security: Although Asana recently added some impressive security features in its Enterprise tier, the other tiers aren’t as focused on security. In fact, if you are using the free Basic tier, Asana reserves the right to collect data about the way you are using Asana, including your mobile data.
Asana Pricing and Options
Asana has a package for everyone. As previously mentioned, they have an exceptional free forever plan. Here’s a general overview of the different plans and pricing options offered by Asana:
The packages are all very affordable.
The free Basic plan supports team collaboration with up to 15 users. It does limit you to 1,000 tasks per team, but that’s usually more than enough for small projects. Basic users also benefit from unlimited projects, messages, teams, log activity, and file storage.
Smaller remote or distributed teams can 100% use Asana’s Basic plan and never pay a dime. But if you want to take Asana to the next level, you’ll likely want to upgrade to Premium or Business.
Overall, Asana’s pricing makes the software very appealing compared to similar solutions on the market today. The per-user rates are priced right around the industry average. But Asana has more features out-of-the-box than other alternatives out there.
The fact that you can use Asana for agile project management is a big bonus as well. Not every project management tool at this price point has those capabilities.
If you’re on the fence, you could just sign up for the Basic plan and use it for free. There’s no risk, and you can always upgrade if you find it too limiting. Those of you who want to jump straight into a paid package, sign up for a free trial and get Asana free for 30 days.
For teams larger than 15 users, you’ll need to sign up for Asana Premium, at a minimum. Even if you have less than 15 people on your team, many organizations like the Premium package for the additional features and benefits.
One of the most significant advantages of Asana Premium is the timeline view, which is pictured above. This is essentially a big-picture tool to ensure deadlines are hit and projects remain on schedule. You can use it to track dependencies and see how specific tasks and deadlines are connected with each other. This makes it much easier for project managers to identify problems ahead of time and develop a solution before a conflict derails the project.
With Premium, you’ll also benefit from reporting tools and dashboards for quick insights. Project managers can find relevant project data by analyzing real-time charts and other useful information.
Status reporting is another key feature here. Users can provide quick updates without having to attend time-wasting status meetings. These reports can be updated in minutes and can even be customized with charts to highlight key takeaways.
If you upgrade to Asana Premium, you’ll also get unlimited free guests, private projects, private teams, milestones, forms, and an advanced admin console.
Overall, this feature-rich package delivers tremendous value. It’s a steal starting at $10.99 per user per month.
Asana Business is designed for organizations that want advanced features with their project management solution. The package is definitely the better option for mid-size teams and organizations managing multiple projects across different departments.
One of our favorite parts of Asana Business is the ability to set strategic goals at a company level. This allows managers to connect goals to specific projects, so everything stays on track.
The Business package also comes with a tool for managing project portfolios. Think of this as your mission control center. You can use it to see all of your team’s objectives and projects in a single location. The portfolio view shows the project name, the status, percentage of project completion, due dates, and priority level.
Another top feature of Asana Business is the workload management tool. Managers can determine which team members have additional bandwidth and which ones are overwhelmed with work. This is really helpful in terms of resource planning and ultimately helps boost efficiencies.
Asana Business supports advanced integrations with Tableau, Adobe Creative Cloud, Salesforce, and Microsoft Power BI. So if your organization is using any of those tools, you’ll likely want a Business package.
Overall, the price point of $24.99 is justifiable for larger teams. As long as you’re taking advantage of the advanced features, Asana Business is worth the extra cost.
Asana Enterprise is the top-of-the-line product offering from this provider. It’s designed for larger organizations and scalable project management.
With an Enterprise subscription, you can take Asana beyond project management. You’ll have access to complete work management tools as well. Examples include configurable member settings, advanced admin controls, SAML authentication, and increased data control.
The plan comes with enterprise-grade security, privacy controls, and data governance. It’s compliant with GDPR, PCI DSS, CCPA, and more.
Enterprise users will also benefit from custom branding and priority support.
With all of that in mind, we still think Asana is a better option for small to midsize teams. The Enterprise features will likely be overkill for the vast majority of businesses. At this level, you’re not really getting any additional project management benefits. It’s all about user provisioning, security, and enterprise-grade work management.
Contact the Asana sales team for a custom quote if you’re interested in an Enterprise solution.
Asana in Summary
Asana is one of the few options that made our review of the best project management tools. It’s not our top pick, but Asana may still be the better option for some people. Asana also made it as one of our recommendations for managing remote teams and fostering collaboration across dispersed workforces.
The platform is intuitive, easy for employees to master, and offers more robust automation triggers most of our other recommendations. These might be sufficient reasons to sway some users to Asana.
We at Crazy Egg highly recommend Asana for a broad array of users. It’s affordable and can support a wide range of potential use cases, including agile project management. Sign up today and see what Asana can do for you and your team.
Asana is not ideal for small teams or single projects: Having overloading features, Asana becomes overwhelming for a very basic project. When you add new features, you have to balance the complexity of the application, and that's where the problems start to happen. Tasks in Asana are assigned to a single person.Is the Asana app worth it? ›
Asana is one of the best project management software options on the market, with many different views that can be tailored to all team members involved. The free version has a ton of capabilities to make your life easier.Why Asana is better than Trello? ›
You should use Asana if you're looking to manage projects for more than two people, especially if you're managing a small team. You should use Trello if you need a visual project management tool and don't need to divide subtasks out to a team very often.How many people use Asana? ›
Asana helps teams orchestrate their work, from small projects to strategic initiatives. Headquartered in San Francisco, CA, Asana has more than 119,000 paying customers and millions of free organizations across 190 countries.
Asana always uses an SSL connection. All data access in Asana is subject to checks to ensure that nobody from outside your company ever sees or modifies your data. Asana follows best practices in all areas of application security and prevents common web attack vectors.Does NASA use Asana? ›
One of the most preferred project management applications is Asana. It is utilized by hundreds of businesses, including Google and NASA.Which Asana is very effective? ›
Padma asana is the preferred asana of choice of all yogis. In the beginning it may be hard to do this, but just a few minutes of practice every day and you will magically feel your hips, pelvis and legs open up. This asana is great for all the muscles of your legs, spine, for digestion and even for circulation.Which is better slack or Asana? ›
If you are looking for a workplace communication tool to make it easy for team members to communicate in real-time, Slack is your best bet. If, on the other hand, you want to track projects, assign tasks and monitor deadlines, then Asana will better meet your needs.Can I keep using Asana for free? ›
Asana is free to use for up to 15 people. If you want to use paid features in a workspace or team, or you want to gain admin capabilities in your organization along with increased member limits, you have the option to upgrade. Pricing information can be found on our pricing page.Who owns Asana? ›
|Founders||Dustin Moskovitz Justin Rosenstein|
|Headquarters||San Francisco, California , US|
|Key people||Dustin Moskovitz (CEO)|
Asana's web and mobile apps help you stay on track, keep projects organized, and hit deadlines. See project progress, track individual tasks, plan sprints, integrate with other tools, and achieve successful launches. Visualize your progress on projects with Asana boards as your team moves tasks from do to done.Do companies use Asana? ›
Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.Is Asana making money? ›
Asana makes money from the sale of subscriptions to our cloud-based platform. Asana offers three levels of paid subscriptions to serve the varying needs of paying customers: Premium, Business, and Enterprise. In FY22, Asana generated $378 million of revenues from 119,000 paying customers.How long is Asana free for? ›
You can cancel at any time during the 30-day trial period. If you cancel on or before your trial expiration date, your account will not be charged. After canceling, when you reach your plan renewal or trial expiration date, you will then be able to continue to use Asana Basic. Read more about Asana payment & billing.What makes Asana different? ›
Asana lets you use several project views, including a chart, calendar, and kanban board. It also lets you break down projects into units that make sense for your team―whether that's tasks, subtasks, or even sub-subtasks. Likewise, Asana lets you create task dependencies, to make sure tasks get done in the right order.Does Google use Asana? ›
Fast-moving teams rely on Asana to coordinate and manage the work they do in Google Workspace™.Where is my data stored in Asana? ›
Customer data in Asana can be stored in domains, and it is sharded by domain. We have an additional shard (the master shard) that stores user data and keeps track of the domain membership for each user. The master shard is stored in a centralized database called the Master Shard Database.Where does Asana store its data? ›
Asana offers global data residency options with data centers in Europe, Australia and Japan so customers have more control over where their data is stored.What is the conclusion of Asana software? ›
Conclusion. When it comes to project management, Asana is a great collaborative tool. It offers Gantt charts, Kanban boards, Agile, and Scrum management styles. Asana has good security features too.Which companies are using Asana? ›
1201 companies reportedly use Asana in their tech stacks, including Uber, Airbnb, and Pinterest.
- Tech Stack.
Asana now available in Traditional Chinese.Which is the king of all asanas? ›
The yoga headstand is nicknamed "king" of all the asanas. A variety of other asanas can be used to build the required upper body strength and balance. Shirshasana, alongside Sarvangasana and Padmasana, is one of the asanas most often reported as the cause of an injury.Which asana is most difficult? ›
Handstand is considered the most difficult yoga asana, among others, and splitting legs makes the pose more challenging.Which asana is very difficult? ›
Handstand scorpion – or Taraksvasana in Sanscrit – is almost the most difficult yoga pose. It requires you to have perfect balance, good flexibility and plenty of strength.Which is better Todoist or Asana? ›
Usage: Generally, Asana is used for large tasks in a firm, while Todoist is used for small personal usage to remind about tasks for personal use. Asana is a work integration tool, but Todoist is a to-do list.Is trello like Asana? ›
Trello and Asana both have amazing free plans, though Asana's is capped at 15 users, while Trello lets you add as many people as you'd like. On the other hand, Asana's free plan offers a lot more functionality than Trello's does.Which is better Asana or Jira? ›
Asana and Jira are good project management solutions, but each has its own specific market fit. Jira is most widely used by engineering and product teams because it is designed specifically for their needs. Asana is used by companies of all sizes to manage projects and specific tasks across functions and teams.What happens when my Asana trial ends? ›
Once the 30-day free trial expires, Asana automatically upgrades the plan into a paid subscription if you've added your credit card details. If not, the trial expires at the end of the 30 days without getting charged.Can you use Asana alone? ›
A $5/mo subscription seems reasonable for the individual user. The most important features for an individual are the task list, projects, and portfolio view (to see a timeline of all projects and do long-term planning). Teams are then a premium feature since you're managing a personal list.Is Asana good for individuals? ›
Asana's thoughtful design and flexibility make it a powerful task-management app for many kinds of team-based work, as well as personal task management. Its extensive feature set and variety of workflow views are also commendable.
Key Points. Asana's business is slowing down because of the economy, which has led to layoffs at the company. The company is still winning new customers, which does speak to some of the strengths of this business.How much is Asana debt? ›
|Asana Annual Long Term Debt (Millions of US $)|
As team and company leaders, they invested the time to help their company run better by developing an internal team project management tool called Tasks. They didn't know it at the time, but this internal tool would soon become the initial prototype for Asana.What are the two benefits of asanas? ›
Slow movements and deep breathing increase blood flow and warm up muscles, while holding a pose can build strength. Balance on one foot, while holding the other foot to your calf or above the knee (but never on the knee) at a right angle.Does Airbnb use Asana? ›
Teams can use Asana to keep track of all tasks, collaborate with other team members, exchange related files, and more. The tool is widely used by various famous companies like Deloitte, Airbnb, Pinterest, and Dropbox.Is Asana Scrum or Kanban? ›
In fact, at Asana, we often use Kanban boards to represent ongoing processes. Kanban board columns can be organized in different ways. When you're running a Scrum, it's important to track work as it moves through stages.Is Asana similar to Microsoft teams? ›
Asana is the easiest way for teams to track their work. From tasks and projects to conversations and dashboards, Asana enables teams to move work from start to finish--and get results. Available at asana.com and on iOS & Android. On the other hand, Microsoft Teams is detailed as "Chat-based workspace in Office 365".Is Asana a good long term investment? ›
Key Points. Asana is growing faster than a lot of its software-as-a-service competitors. The problem is that it's also burning cash at an unsustainable rate. If you're willing to take the risk, this could still be a great long-term investment.Is Asana a good long term buy? ›
Valuation metrics show that Asana, Inc. may be overvalued. Its Value Score of F indicates it would be a bad pick for value investors. The financial health and growth prospects of ASAN, demonstrate its potential to underperform the market.Will Asana stock recover? ›
On average, Wall Street analysts predict that Asana's share price could reach $25.12 by Mar 10, 2024. The average Asana stock price prediction forecasts a potential upside of 31.16% from the current ASAN share price of $19.15.
Asana is more of a collaboration tool than a comprehensive project management software. It doesn't offer financial management features such as invoicing, budget forecasts, or reporting. That said, it's incredibly easy to learn and use, making it perfect for teams of all skill levels.Can you use Asana offline? ›
Using Asana offline
You can use Asana for Android offline to check your notifications, comment on tasks and messages, change due dates or assignees, and complete tasks on the go. Use Asana offline to: Create tasks, messages, or projects.
It's easy to cancel your subscription. To cancel a paid plan, log in to the Asana account you wish to cancel, click your profile photo from the right of the top bar, select Admin Console, navigate to the Billing tab, and then select Cancel Plan.What are the six categories of Asana? ›
- Shavasana. This asana is also called the corpse pose because it requires one to lay down on the floor in a still position. ...
- Sukhasana. In this pose, one has to sit in a cross-legged posture with their back straight. ...
- Sirsasana- ...
- Vajrasana. ...
- Tadasana. ...
- Kursi Asana. ...
- Balasana. ...
- Setu Bandhasana.
- Sukhasana. Sukhasana, a very easy pose, is a cross-legged sitting asana in hatha yoga, occasionally used for meditation in both Buddhism and Hinduism. ...
- Balasana. ...
- Paschimottanasana. ...
- Bhujangasana. ...
- Naukasana. ...
- Trikonasana. ...
Handstand scorpion – or Taraksvasana in Sanscrit – is almost the most difficult yoga pose. It requires you to have perfect balance, good flexibility and plenty of strength.Which Asana is most difficult? ›
Handstand is considered the most difficult yoga asana, among others, and splitting legs makes the pose more challenging.How long should you hold an Asana? ›
Generally speaking, hold times of 3-6 ten-second breaths are what you're looking for, which is about 30 seconds or 1-minute of hold time. Usually, you should be aiming for 1-minute hold times with these challenging poses for maximum benefits.Which asana is the king of all asanas? ›
The yoga headstand is nicknamed "king" of all the asanas. A variety of other asanas can be used to build the required upper body strength and balance. Shirshasana, alongside Sarvangasana and Padmasana, is one of the asanas most often reported as the cause of an injury.Which asana is most popular? ›
Padma asana is the preferred asana of choice of all yogis. In the beginning it may be hard to do this, but just a few minutes of practice every day and you will magically feel your hips, pelvis and legs open up. This asana is great for all the muscles of your legs, spine, for digestion and even for circulation.
- Corpse Pose | Savasana.
- Legs Up the Wall | Viparita Karani.
- Cat-Cow Stretch | Marjaryasana-Bitilasana.
- Downward Facing Dog | Adho Mukha Shwanasana.
- Knees to Chest | Apanasana.
- Bridge Pose | Setu Bandha Sarvangasana.
- Cobbler's Pose | Baddha Konasana.
- Chair Pose | Utkatasana.
Does Asana have a free plan? Yes, Asana offers a free forever pricing plan which allows 15 users to collaborate together. This version is best for individuals and smaller teams who are just starting out with project management.Does Asana make money? ›
Asana makes money from the sale of subscriptions to our cloud-based platform. Asana offers three levels of paid subscriptions to serve the varying needs of paying customers: Premium, Business, and Enterprise. In FY22, Asana generated $378 million of revenues from 119,000 paying customers.Which asana is the easiest to perform? ›
Balasana (Child Pose)
One of the easiest and most basic yoga asanas is the Balasana. As it is mostly a relaxing pose, it helps with relaxation of your back and stimulates the internal organs as well. You can also perform this easy yoga asana if you feel tired or dizzy while practicing other yoga asanas.
Easy Pose (Sukasana)
Most yoga classes will start off in Easy pose, so it is essential to know how to make this beginner pose as comfortable as possible.
- Downward-Facing Dog. ...
- Warrior II. Sanskrit: Virabhadrasana II. ...
- Triangle Pose. Sanskrit: Trikonasana. ...
- Tree Pose. Sanskrit: Vrksasana. ...
- Bridge Pose. Sanskrit: Setu Bandha Sarvangasana. ...
- Bound Ankle Pose. Sanskrit: Baddha Konasana. ...
- Seated Forward Fold. Sanskrit: Paschimottanasana. ...
- Corpse Pose. Sanskrit: Savasana.
There are several benefits to doing yoga but perhaps one that isn't often highlighted is how this ancient technique can help you lose weight, and also tone and strengthen specific body parts like help you lose belly fat. Certain yoga postures directly target belly fat and help build core strength too.What is the most effective way to use asana? ›
- Assign a task to several projects. ...
- Define the due date and the responsible person for each task. ...
- Use color codes. ...
- Use project templates for recurring processes. ...
- Use the Chrome extensions for Asana. ...
- Convert emails directly to tasks in Asana. ...
- Visualize your schedule. ...
- Use customized fields.
When done consistently and under the guidance of a proper yoga instructor, yoga usually takes about 6-12 weeks to see results, although this varies from person to person. Yoga must be practiced in its entirety for the best benefits.